Privacy notice
Written to be read, not to impress. The pilot is small and manual, and this notice describes what actually happens - nothing more.
Last updated: 11 July 2026
Who runs this
The ButlerDesk pilot is operated by Nick Rogerson, a sole operator based in the United Kingdom. Contact: nickrogerson11@gmail.com.
What I receive
Only what you choose to email: your messages, and - once we have agreed the process - the redacted meeting notes, engagement terms, time records or exports you send for your pilot. You are asked not to include client-identifying or confidential information, and redacted or synthetic material is encouraged. There is no signup form, no account, no tracking pixels, and no analytics on your content.
What processes it
Exactly two things touch your material:
- The email service that holds our correspondence.
- Anthropic's Claude API, a commercial large-language-model service used to draft the recap and follow-up from your notes. Under Anthropic's commercial API terms, material submitted this way is not used to train models.
No other software, database or third party sees your content. Nothing is posted, resold, or used for anything except producing your brief.
How long it is kept
Working copies (your notes and the drafts built from them) are deleted within 30 days of your pilot ending, or immediately when you ask - whichever comes first. Ordinary email correspondence is retained as email normally is; you can ask for that to be deleted too.
Your choices
- Email nickrogerson11@gmail.com at any time to see what material of yours is held, or to have it deleted. Deletion requests are actioned promptly and confirmed to you.
- You can run the entire pilot on synthetic or redacted data.
- Stopping the pilot requires nothing more than saying so in an email.
Payment
If you continue past the free first run, payment is handled by Stripe. Your card details go to Stripe directly and are never seen or stored here.
What this notice is not
No claim is made here to enterprise security certifications or audited compliance programmes - this is an early, founder-run pilot, and pretending otherwise would be dishonest. That is exactly why the pilot is designed to work on redacted, small, low-sensitivity material.